project management

what does a wedding coordinator do?

With our project management package, we are here for you every step of the way in your planning process - ensuring that your planning is on track and recommending specific vendors for you based on your aesthetic and budget. We are here to make your wedding day everything you ever imagined and then some!

Our coordination always includes reviewing contracts, confirming all vendors, creating a timeline and distributing it to vendors, planning and running the rehearsal, and paying vendors the day of the event. Site inspections and meetings are included in the pricing as well as negotiating their contracts. Pricing is typically $5000 - It’s based on the 40+ hours of work that it takes to do your event and includes all office and phone time, reviewing contracts of vendors already selected, referring vendors if needed, a walk-through for schematics, attending the “walk through” meeting where your vision is created and the timeline framework is laid out. We orchestrate the rehearsal whether or not your officiate is attending. We oversee the entire event from start to finish, most importantly troubleshooting any unforeseen circumstance that might arise.

We also work with a wide variety of talented and reliable of people in the industry many of which are bonded through us.  Below are the various categories of vendors and services that we can help you with:

  • TRANSPORTATION - Limousine & Shuttle service, Valet Parking

  • CINEMA - Photographers & Videographers

  • REHEARSAL DINNER & Lodging recommendations

  • CHILDCARE SERVICES & Day-of-event Insurance

  • DECOR - Florists, Lighting, Rentals, Tenting

  • MUSIC - Musicians, Bands, DJ’s

  • INVITATIONS & SAVE THE DATES

  • DESSERT - Cake, Ice cream bars, Churros, Dessert arrangements. You can think it, we can make it happen!

  • BEAUTY - Hair & Make -up.

The following are some of the things full service coordination includes, however, you can count on us to do whatever needs to be done to assure you a wonderful and memorable day.

  •  3 in person meetings-one of which will be the venue walk through. We want to orchestrate your complete wedding vision!

  • Complete wedding management and day-of execution for up to 12 hours  including our “ready for anything” emergency kit

  • One hour rehearsal day before and review of décor and delivery, if applicable

  • Review all your vendor contracts as needed to understand exactly what will be arriving on the day of.

  • Venue walk-through to go over details of the wedding day.

  • Unlimited contact via email from the time of contract. Any phone and video chats need to be pre-scheduled

  • Scheduled email check-ins to ensure discussed details are going as planned

  • Full access to our online event planning software

  • Assist with creating a realistic financial budget

  • Vendor referral

  • Create Floor plan

  • Create and distribute timeline for the day to vendors

  • Etiquette advisement

  • Assist in lodging

  • Assist in creating assigned seating plans

  • Assist in ordering invitations including proper wording and etiquette

  • Instruction of duties to wedding party and ushers

  • Supervision of ceremony site and reception set-up

  • Organize processional line-up for the ceremony

  • Coordinate ceremony regarding music, photographer, & Video

  • Oversee and coordinate the reception

  • Act as vendor liaison for the wedding day to ensure all duties are being performed properly as discussed

  • Communicate with all vendors throughout the day to ensure the timing stays on track

  • Confirm and communicate transportation needs for the day

  • Act as a troubleshooter for any unforeseen problems that might arise

  • Collection of personal items/gifts

  • Overseeing vendor cleanup

  • Make sure bride and groom eat, enjoy themselves and have a worry-free day!!

Since our clients tend to be very busy, we often handle much of our work by phone, Skype and e-mail and messaging. 

Thank you for considering The Wedding Connection to be a part of your special day.  Please feel free to schedule an appointment to see how easy it can be to plan the most important day of your lives.  We look forward to hearing from you soon.